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Outgoing Erasmus+ traineeship

Instructions for use.

What is it?

Erasmus+ for traineeship purposes is an opportunity for students and graduates to undertake a period of traineeship at universities, public or private enterprises, and training or research centers, in one of the mobility program's participating states. The Erasmus+ traineeship provides a grant to successful students and graduates to help them make the most of the experience.

 

To participate

You can enroll in the program if:

  • you are regularly enrolled in UniGe
  • you are enrolled in individual educational activities aimed at admission to master's degree programs (so-called bridging career)
  • you meet the access prerequisites established by the foreign location and individual teaching facilities of UniGe at the time of application submission

 

 

How long

Your Erasmus can last from 2 to 12 months.

 

Have you been on Erasmus before?

 

As a UniGe student, you have the opportunity to carry out one or more Erasmus+ mobilities.

The period comprehensive reserved for mobility is different depending on the course of study you are enrolled in:

  • Cycle I - Bachelor's degree: maximum 12 months (360 days)
  • cycle II - bachelor's/master's degree, master's degree: maximum 12 months (360 days)
  • single-cycle master's degree: maximum 24 months (720 days)
  • cycle III - PhD, postgraduate course, 2nd level master's degree: maximum 12 months (360 days)

Before applying, you should therefore check that the remaining period still available to you for further Erasmus+ mobility is at least 60 days.

For example, if in the same bachelor's degree program you have already done one Erasmus mobility for the purpose of study for 5 months and one for the purpose of internship for 5 months (for a total of 10 months), you will be able to apply and do a maximum period of 2 months abroad, regardless of the duration of the grant provided by the announcement.

 

 

Continue reading.

 

Poster destinations

Check the Erasmus Manifesto, in the Important Documents section of this page, to find the list of destinations.

 

Independently chosen destinations

You can also participate in Erasmus+ traineeship at an independently identified location. In this case you will need to:

  • identify the foreign location
    • .
  • identify a faculty member in your department to serve as a contact person with the identified location
  • fill out the letter of intent and have it signed by the UniGe contact person and the foreign location. Remember that it must be attached to the application. Read carefully theinstructions for completion. You will find them, along with the letter of intent, in the important documents section of this page

Eligible locations are:

  • institutions of Higher Education that hold an Erasmus Charter for Higher Education
  • any public or private organization active in the labor market or in areas such as education, training and youth
  • a nonprofit organization, association, or NGO
  • a body for career guidance, career counseling and information services

You cannot choose as your destination location:

  • EU institutions and other EU bodies including specialized agencies. The full list is available at ec.europa.eu/institutions/index_en.htm
  • organizations that manage EU programs, such as National Agencies (to avoid possible conflicts of interest and/or double funding)

 

 

How to find an internship in Europe

To locate a venue independently there are platforms and sites available including:

  • ErasmusIntern.org is the meeting place for internships and traineeships. If you would like to do an internship abroad, you can upload your profile online, search for internships and apply here. Visit the site to check out the opportunities ErasmusIntern.org can offer you
    • .
  • Stage4You, the place to be if you are looking for internships in Europe

 

How to participate

1. See the call for proposals and the Erasmus Manifesto.

In the Important Documents section of this page, consult carefully:

  • the call to learn how to register and participate
  • the Erasmus Manifesto, to check the prerequisites of your Department group, and the prerequisites of the foreign university where you would like to go

2. Sign up for the contest

Log in to online services and enroll in the contest.

3. Support the interview

You will have to take a interview mandatory.

You will be excluded from the interview if you do not meet the minimum requirements set by your departmental area and, possibly, by the foreign location of your interest.

You will be selected based on:

.
  • your academic record
  • your language skills
  • your Erasmus purposes
  • your personal motivations (e.g., your academic interests)

 

5. Check the ranking list

Check if your ranking has been published.

6. Accept the bag

If you have been selected, accept the bag.

7. Sign the agreement

Carefully read the instructions, on the Online Services UniGe page, to sign the Erasmus+ agreement.

Verification of language skills

If you need a attestation of your level of proficiency in foreign language(s), you can contact the Language Skills Development Section and read the information posted on the page dedicated to Erasmus+ Outgoing students.


You can take a test of English and 1 other language according to the location of your interest (your choice of French, German and Spanish) and book the tests, according to the deadlines indicated in the dedicated section and published on the AulaWeb.

platform.

Test results are preferential evaluation elements for the purpose of your ranking. In fact, the Selection Boards may apply a reduction in your score if:

  • you have not taken the tests prepared by the Language Skills Development Sector
    • .
  • you have not attached any certification
    • to your application.

N.B. For any information about the tests please write to erasmus.clat@unige.it

Before leaving

Before departure rememberto:

.
    .
  • check the registration deadlines and procedures, in case you have chosen one of the manifest destinations
    • .
  • check the validity of your ID card or passport. If expiring, arrange for renewal
  • check the arrangements for entry and stay in the foreign country (read the relevant section of the announcement)
    • .
  • check that you have a valid health card. Make sure with your ASL that you have health coverage
    • .
  • enroll in language courses at the Language Skills Development Branch (formerly CLAT), if assigned
  • fill out the Before the mobility part of theLearning Agreement, found in the Important Documents section of this page (following the guidelines). This part must be signed by you, your CCS Chair or Department Delegate, and the person in charge at the foreign office. Once you have obtained all authorizations you will need to get copies to the Erasmus staff at your Department/School
    • .
  • take the mandatory Erasmus+ OLS exam

N.B.For more information read theErasmus+ Student Kit for Traineeship and the International Mobility Handbook for Students in the Important Documents section of this page.

 

Waiving the mobility period and Erasmus+ grant

You can opt out of the mobility period and the awarded grant even after acceptance, using the Waiver Form (Form C in the Important Documents section of this page).

To enable the rankings to be scrolled, send or deliver as soon as possible to the International Mobility Department the completed form and a copy of your ID, preferably by the date defined within the announcement.

 

During Erasmus+

Upon your arrival

  • register with the foreign university or register with the host institution
    • .
  • within 5 days of your arrival have the foreign university, or host institution, fill out the certificate of arrival(Form A in the important documents section of this page), stamp and sign it, and send it to the International Mobility Department

To modify the Learning Agreement

You have the option of amending the Learning Agreement, by filling out the During the mobility.This document must be signed by all parties involved.

To extend the stay

If you intend to extend your stay abroad beyond the duration stipulated in the agreement, you will need to send to the International Mobility Department the Application for Authorization (attachment B in the Important Documents section of this page) complete with a statement of the foreign university's willingness to accept the Erasmus+ conditions for the new duration.

You must send your documentation at least 30 days before the expiration of the Erasmus term you have signed up for at the time.

Remember that the period abroad:

  • cannot last longer than 12 months (must necessarily end by September 30 of the relevant year)
    • .
  • there can be no interruptions between the already authorized traineeship period and its extension (vacations and closed days of the host institute are not to be considered interruptions of the traineeship period)
    • .
  • you must justify the request for extension by filling out the During the mobility section of the Learning Agreement

You are about to return

Before returning to Italy, remember:

.
  • .

    get the host institution to issue you theCertificate of Attendance, found in the important documents section of this page, which should be emailed to the International Mobility Sector of UniGe directly from the offices of the host institution - or deliver it yourself, in original, to the International Mobility Sector of UniGe upon your return Piazza della Nunziata 6, II floor

  • Have the After the mobility part of the Learning Agreement filled out by the host institution. It must be forwarded to Department or School Erasmus staff and, in copy, to the International Mobility Department

Once back

Recognition of the activity carried out abroad

On your return:

.
  • deliver to your school's international relations office the After the mobility section of the Learning Agreement
  • send a copy to the course coordinator
    • .

The coordinator asks the course council:

.
  • the recognition of your educational activity
  • the number of CFUs recognized, if any

Important documents

Below you will find all the documentation you need to participate in the Erasmus+ traineeship mobility program.

Remember to send all documents in PDF format and not in image format.

Erasmus+ a.y. 2023/24

Would you like to apply?

Are you a winner?

Attachments

Frequently asked questions

 

In addition to the Learning Agreement complete with all authorizations, you will need to sign the Study Mobility Agreement by accessing UniGe's ServicesOnline.

 

 

 

Acceptance should be made through the online services.

 

It is not mandatory, but we recommend that you accept the fellowship in full. After checking the educational offerings of the host location, you can sign the agreement to disburse the fellowship for a smaller number of months, if necessary.

Yes, as long as the two periods do not overlap. However, the sum of the two mobilities shall not exceed the maximum 12 months allowed per academic year.

 

 

The period to be indicated in the acceptance should be based on the start and end dates of classes. You will be able to find this information on the web page of the host site.

 

Yes. If the period abroad will still take place in the scheduled semester, you will need to notify the International Mobility Office and the School/Department Erasmus Desk of the new date. If the mobility will take place in a different semester, we advise you to check the validity of the Learning Agreement and the Application Form that may have already been completed.

 

 

 

The committees, while taking into account the preferences expressed in your application, will assign you the location deemed most appropriate based on your educational offerings and skills (including language skills).

 

No, the assigned location is final. The committee can only consider a change of assignment:

  • in the case of major changes in educational offerings that do not allow you to carry out your teaching activities
  • in the case of rejection of the host location

 

 

School/Department Erasmus desks send your name to partner universities. You must:

  1. complete the application procedures
    2. on the host university's website.
  2. verify Application Form deadlines
    3. .
  3. verify the deadlines for submitting the Learning Agreement and any other procedures to be completed prior to departure

 

You will need to check with the Embassies/Consulates in the destination country to see if an entry visa is required.

If you are a non-EU student, you must have an Italian residence permit valid for the entire duration of the mobility. The SASS Office provides assistance with both visa applications and renewal of residence permits.

 

Yes, because only with the signature of the UniGe manager and the approval of the host site will you be allowed to study abroad.

 

 

Find the complete list of dosuments needed on UniGe's Online Services page.

 

 

You will receive credentials at your institutional e-mail address (matricola@studenti.unige.it) once you sign the agreement.

 

 

 

You will have to:

  • log in to the OLS platform and take the first mandatory test
  • send, as soon as you start, the completed Form A to coopint@unige.it

Once abroad you will be able to:

  • apply for a possible extension
  • make changes to theLearning Agreement

 

No. Once you graduate, you will not be able to resume Erasmus.

 

Yes, the initial and final test are mandatory and we strongly advise you to take the course.

If you scored C2 in the initial test, you do not have to take the final test.

 

 

You will need to register and send to coopint@unige.it theForm A (found in the Important Documents section of this page) completed.

 

 

 

Yes, you will need to fill out Form B and follow the instructions posted in the Student's Kit, which you will find in the Important Documents section of this page.

 

 

 

Yes, but remember that the minimum period is 90 days and periods of less than 3 months cannot be recognized or funded.

 

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Yes, but remember that the minimum period is 90 days and that periods of less than 3 months cannot be recognized or financed.

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At the end of Erasmus, in order to have academic and financial recognition, you must apply to the host university for the completion of the:

  • Certificate of Attendance (which you will find in the important documents section of this page)
  • Transcript of Records with exams taken and their grades

N.B.The submission of final papers and the second OLS test are mandatory to receive the balance of the scholarship. If you do not complete the required procedures, you will have to return the already awarded scholarship.

 

 

 

You must deliver the Certificate of Attendance in original to the International Mobility Office within 30 days of your return. The Transcript of Records, on the other hand, must be delivered to the School/Department Erasmus Desk in case it has not already been sent by the host institution.

 

 

 

After submission of the final documents you will receive, on your institutional email (matricola@studenti.unige.it), instructions for completing the EU Survey, the mandatory report to receive the balance of the grant.

N.B.If you do not complete all procedures you will have to return the scholarship already received.

 

 

Steps and important docs - English version

  1. Read the call and check the "Erasmus Manifesto" and the document "prerequisites and selection criteria" of each study area very carefully
    2. .
  2. Fill in the online application (verify that all the requested documents are attached before completing the application procedure)
  3. Take part in the mandatory selection interview
  4. Check the rankings and accept the scholarship in due time
  5. Start the renewal process of the permit of stay/the request of visa (if needed)
  6. Prepare the learning agreement and check the application procedure at the host institution
  7. Sign the grant agreement before starting the mobility.
    8. .

 

  • Erasmus+ Call
  • Erasmus Manifesto
  • instructions for signing the Erasmus+ agreement
  • Learning Agreement for traineeship
  • annex A - Certificate of arrival
  • annex C - Renounce the Erasmus mobility period and related contributions